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How to auto categorise bank narration into category and sub category using keywords?

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Managing daily expenses can feel overwhelming, especially when trying to categorize transactions efficiently. By leveraging Excel’s capabilities, you can transform your manual process into an automated system that categorizes bank narrations based on keywords. With a reference table on Sheet2 defining keywords, categories, and subcategories, you can streamline the classification of your transactions. This guide will walk you through setting up an automatic categorization system that not only organizes your expenses but also provides valuable insights into your spending habits.

I am making an Excel sheet for daily expenses. I copy and paste transactions from my bank account row by row.

My columns are:
Date | Type | Narration | Income | Expenses | Balance

Now I want to add two more columns after Balance. One for Category and another for Sub Category.

What I am trying to do is this.

On Sheet2, I want to create a small reference table where I define keywords and assign them a Category and Sub Category. Then based on the Narration text in Sheet1, it should automatically classify.

Example narrations:

Apos Chv43069 Inlet
Opos Paypal *4
Free Interac E-Transfer
Opos 1.00 Thinkiqacademy

If narration contains:

Apos → Category: Games, Sub Category: Subscription
Opos → Category: Payments, Sub Category: Subscription
Interac → If it is on credit side, then Category: Income, Sub Category: Loan or Wages (depending how I define it)

So basically I want Excel to look for certain words inside narration and then assign category automatically.

I was thinking to use a reference table in Sheet2 and maybe SEARCH or something similar, but I am not sure what is the cleanest way to do this.

Goal is to organise my expenses properly so I can see where my money is going and manage it better.

What would be the best way to set this up?
Excel version: Microsoft 365 for Mac, Version 16.106.1

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