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Power Automate – Create separate Excel files per manager and email automatically

Our take

Power Automate can streamline your task of creating separate Excel files for each manager from your master workbook. By identifying unique manager emails, you can filter the relevant rows and generate individual workbooks that contain only the data for each manager. Automating the emailing process ensures that each manager receives their specific file directly in their inbox.

I’m looking for some help with Power Automate + Excel.

Scenario:

• I have a master Excel workbook with \~1,800 rows (one per colleague). • Each row includes a Manager Email column. • Multiple colleagues can share the same manager email (e.g., 6–15 direct reports per manager). • There are many unique managers in the file. 

What I want to achieve:

1. Identify each unique Manager Email in the master sheet. 2. For each unique manager: • Create a new Excel workbook. • Copy only the rows where that manager’s email appears. 3. Automatically email that workbook to the relevant manager. 

So in simple terms:

If the master file had:

• 100 rows • 10 unique managers • 10 colleagues per manager 

I’d want:

• 10 separate Excel files • Each file containing only the 10 rows for that specific manager • Each file automatically emailed to that manager 

I’m about 90% of the way there conceptually, but I’m unsure about the best approach in Power Automate to:

• Get the distinct list of manager emails • Filter rows per manager • Generate separate workbooks dynamically • Attach and send them 

Has anyone built something similar or can suggest the cleanest way to structure this flow?

Thanks in advance!

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